Defense· Commercial· Public Sector

Contract Advisory
for Small Businesses.

Scripta Manent — what is written, remains.

Contract and proposal development across federal, defense, aerospace, commercial, and private sectors. Independent advisory for small businesses entering high-stakes procurement. Stakes change. The process doesn't.

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20+
Years on the Table
24h
Workbook Turnaround
§ 142
Reqs per Engagement
Fighter jet on runway
§ I — Field Note

The aircraft is the easy part.
The paperwork is the war.

§ II — The Services

Seven engagements. One standard of work.

PCAG is a contract advisory firm for small businesses entering or executing federal and DoD contracts. We review your documents, score your risks, and deliver a workbook your team can act on. We augment your team -- handling the RTVM builds, redline passes, and clause analysis your people would otherwise absorb on top of their day jobs. Your contracts staff keep ownership; PCAG delivers the depth work.

Know the risk before you sign. Not after it enters the record of performance.

Your engineers belong on the technical solution. Attorneys handle the exceptions. Seven engagements cover the rest.

01

Bid / No-Bid Scoring

Quantifying opportunity cost before you commit a proposal team. We decompose RFP requirements against your internal capacity, then assign weighted risk scores across fifteen dimensions. The output is a scored decision brief: pursue, pass, or condition on specific mitigations.

Scored Decision Brief
BID / NO-BID SCORECARD Past Performance 70% Technical Capacity 80% Schedule Risk 40% Pricing Confidence 60% VERDICT: CONDITIONAL

Scored Decision Brief · Excel + Advisory

02

Contract Risk Analysis

Requirements Traceability Verification Matrix. Every FAR/DFARS clause flagged, every obligation classified, every hidden liability surfaced before it enters the record of performance. Typically covers 100+ requirements. Risk items vary by contract complexity. Each one is flagged and explained.

RTVM Workbook — Liability Mitigation
RTVM — REQUIREMENTS REQ ID REQUIREMENT CLASS RISK REQ-001 Monthly reports per CDRL A012. Shall LOW REQ-027 Indemnification w/o cap. Shall HIGH REQ-072 CMMC Level 2 prior to award. Shall HIGH 9 HIGH 27 MEDIUM 106 LOW

RTVM Workbook · 4-Tab Excel Deliverable

03

Revision & Redline Analysis

Clause-by-clause forensic comparison across contract versions. We map every strike, every insert, every shifted definition, with risk notes and compliance flags written in the margins. One document goes in. A marked-up comparison workbook comes out.

Redline Comparison Workbook
REDLINE COMPARISON SOW Rev-B SOW Rev-C Deliver within 30 days. Deliver within 14 days. NDA on file required. NDA on file required. Liquidated damages: N/A Liquidated damages: $2,500/day 3 HIGH-RISK INSERTIONS FLAGGED

Redline Workbook · Clause-by-Clause Comparison

04

Doc Compare

Side-by-side version analysis across amendments, modifications, and contract iterations. Every changed clause surfaced, every deleted obligation flagged. Know exactly what shifted between the draft you reviewed and the one you signed.

Amendment Comparison Report
DOC COMPARE REPORT CLAUSE STATUS CHANGE SUMMARY 52.212-4 IDENTICAL No change. 52.232-25 MODIFIED Payment term: 30d to 14d 52.249-8 INSERTED Default termination added. 52.215-2 DELETED Audit rights removed. 12 IDENTICAL · 4 MODIFIED · 2 INSERTED · 1 DELETED

Amendment Comparison Report · Excel + Word

05

IMS Builder

Proposal-phase Integrated Master Schedule built directly from your RFP documents: SOW, PWS, or requirements package. We wire the logic network, set the PMB from contract milestones, and run the DCMA 14-point check before delivery. Covers everything extractable from the RFP. Customer provides task durations, internal resource assignments, and subcontractor inputs.

DCMA-Compliant MS Project File & XML
IMS — DCMA 14-POINT CHECK METRIC VALUE STATUS Logic (Missing Predecessors) 0% PASS Negative Float 0 tasks PASS BEI (Baseline Execution Index) 0.95 PASS Invalid Dates 0 PASS 14/14 CHECKS PASSED DCMA COMPLIANT

IMS · MS Project File & XML + DCMA Validation Report

06

Proposal Readability

Automated readability and compliance scoring across every section of your proposal. Grade-level analysis, passive voice flagged, Section L/M alignment verified. Evaluators read fast. This is how you make sure they read yours.

Readability Scorecard
READABILITY SCORECARD SECTION GRADE LVL PASSIVE SCORE Technical Approach 11.2 4% 87 Management Plan 13.8 12% 71 Past Performance 16.1 22% 54 Avg Grade Level: 13.7 · Target: <12 2 sections require rewrite before submission. Section L/M alignment: 94% compliant.

Readability Scorecard · Excel + Advisory Report

07

Subcontractor SOWs

Plain-language subcontract Statements of Work with full prime flow-down clause mapping. Every FAR/DFARS obligation your sub inherits is identified and restated in plain language. No ambiguous scope, no missing clauses, no surprises at delivery.

Subcontract SOW with Flow-Down Matrix
SUBCONTRACT SOW — FLOW-DOWN CLAUSE PRIME OBLIGATION FLOWS DOWN 52.222-26 Equal Opportunity YES 252.204-7012 CMMC / Cyber REQD 52.215-2 Audit & Records YES 52.249-8 Default Termination MOD 18 clauses mapped · 3 require sub-specific language

Subcontract SOW · Word Doc + Flow-Down Matrix

§ III — Common Questions

What small businesses ask before they engage.

What is an RTVM and do I need one?

A Requirements Traceability Verification Matrix (RTVM) maps every "shall" and "will" in your SOW or PWS to an obligation your firm must satisfy. DoD program offices routinely request them during source selection and post-award reviews. PCAG builds the matrix from your contract documents: every FAR/DFARS clause classified, every deliverable obligation flagged. You know what you have agreed to before performance starts.

What is an IMS and when does the government require one?

An Integrated Master Schedule (IMS) is a network-logic schedule tied to your contract's Performance Measurement Baseline. DCMA reviews it against a 14-point compliance checklist covering missing predecessors, negative float, invalid dates, and other metrics. Most DoD contracts above the simplified acquisition threshold require one. PCAG builds proposal-phase IMS files directly from your RFP and delivers a DCMA-compliant MS Project file and XML that pass the 14-point check before they leave our desk.

How do I respond to a PWS or SOW I have never seen before?

Send it to PCAG. Most turnarounds land in five business days or less. What comes back: a four-tab Excel workbook with every requirement extracted, classified by obligation type (Shall / Will / Should), risk-scored, and cross-referenced to the FAR/DFARS clauses that govern it. The workbook is the starting point for your proposal team's technical volume and your contracts team's risk register. No prior experience with that agency or contract vehicle is required.

Do I need a CFCM to review my government contract?

Not legally. The CFCM (earned 2010) and PMP (earned 2008) mean the person reading your contract has been doing this since before most compliance checklists existed. At this point the knowledge is not theoretical. Fifteen-plus years of applied practice on real contracts means the red flags surface fast, not after a research session. That depth matters most on the clauses that carry real exposure: indemnification scope, termination for default, DCAA accounting requirements, and CMMC certification timelines. Those are the ones that have ended small business performance periods early.

What kinds of contracts does PCAG review?

Federal contracts (DoD, Army Corps of Engineers, Navy, Air Force, civilian agencies), state and county contracts, commercial prime subcontracts, and private-sector procurement agreements. The process is the same regardless of contract vehicle. IDIQ task orders, firm-fixed-price, cost-plus, SBIR Phase II, OTA agreements: document in, four-tab workbook out.

Who are PCAG's typical clients?

Small businesses pursuing or executing DoD prime contracts or subcontracts, typically 10 to 300 employees. The common scenario: a company wins or is about to bid on a federal contract and has no in-house contracts department with FAR/DFARS depth. PCAG fills that gap. Tier-2 and Tier-3 aerospace suppliers, defense integrators, and professional services firms entering the federal space are the most frequent clients.

Analyst reviewing contract documents at night
Plate 03 – Redline Pass
§ IV — Exhibit A

The deliverable, made visible.

Every engagement returns the same artifact: a four-tab workbook your team can open, sort, and act on. Program offices recognize the structure. Turnaround time is what surprises them.

Request Your Analysis →
0
Requirements Extracted
0
CDRLs Identified
0
FAR / DFARS Flagged
0
Critical Risks
Requirements
CDRLs
Clauses
Req ID Requirement Class Risk
REQ-001 Deliver monthly status reports per CDRL A012. Shall LOW
REQ-027 Indemnification extended to consequential damages without cap. Shall HIGH
REQ-072 CMMC Level 2 certification required prior to award. Shall HIGH
REQ-031 Maintain DCAA-compliant accounting throughout period of performance. Will MED
CDRL Title DID Frequency
A001 Integrated Master Schedule DI-MGMT-81650 Monthly
A012 Contract Status Report DI-MGMT-80368 Monthly
A019 Risk Management Plan DI-MGMT-81650A One-time + updates
B003 Software Design Document DI-IPSC-81435 One-time
Clause Title Risk Flag
52.249-8 Default Termination (Fixed-Price) HIGH No cure period specified
252.204-7012 Safeguarding Covered Defense Information HIGH CMMC Level 2 required
52.232-25 Prompt Payment LOW Standard, no action needed
52.215-2 Audit and Records MED DCAA access required
Sample from a live engagement. Identifiers modified. See all seven engagements →
NDA
I.
Submission

You hand us the document.

SOW, PWS, SOO, or contract. PDF or Word, intake form or encrypted email. NDA on file before the file is opened.

Turnaround Same day intake
REQ-001 · SHALL · LOW REQ-014 · SHALL · MED REQ-027 · SHALL · LOW REQ-031 · SHALL · HIGH
II.
Decomposition

Every clause, classified.

Requirements extracted with shall/will/must taxonomy. CDRLs pulled into a tracker. FAR/DFARS clauses flagged and restated in plain language.

Turnaround Scope-dependent
RTVM CDRLs CLAUSES DASH REQ-001 Shall Inspection LOW REQ-014 Shall Test MED REQ-027 Shall Legal HIGH 9 HIGH 27 MED 106 LOW
III.
Delivery

A workbook lands in your inbox.

Four tabs: full RTVM, CDRL tracker, regulatory clause summary, executive dashboard. Followed by a 30-minute advisory call.

Turnaround 24–48h typical
§ V — How We Work

Every engagement draws from the full record
of everything we have ever worked on.

Most advisory firms start each engagement from scratch. PCAG operates from a continuously updated institutional knowledge base built across our full engagement history: documented clause positions, agency contracting patterns, validated risk frameworks, and decision records from every contract we have touched. Our advisors apply that accumulated precedent to your work on day one, not after a research session.

Institutional Precedent

Clause positions, agency patterns, and risk thresholds built from real engagements. No research lag. Known answers surface immediately.

Consistent Application

Every engagement applies the same documented standards. Output quality does not depend on who worked the last engagement or how recently.

Traceable Outputs

Every risk flag, every clause position, every recommendation traces to a source. Nothing is asserted without a documented basis behind it.

Compounds Over Time

Each engagement adds to what the system knows. The more work PCAG completes, the sharper every subsequent engagement gets.

PCAG Intelligence Layer | Proprietary knowledge infrastructure. Not a vendor platform.

Futuristic defense tactical control interface
Defense
AI data center server racks with blue lighting
Commercial
Lineman working on power lines
Public Sector
“We had three days to respond to a 240-page amendment. PCAG turned it around in nineteen hours with every redline mapped, every risk weighed.”
Director of Programs Tier-2 Aerospace Supplier · 280 Employees
Name and organization withheld under executed NDA.
§ V — Why PCAG

I lived your pain points for 20+ years. Now they’re my checklist.

For over two decades I sat where you sit: program manager, contracts director, the prime holding the bag. I’ve had the government assess liquidated damages for a subcontractor slip I saw coming but couldn’t contractually stop. I’ve watched proposals die from an amendment nobody impact-assessed, and change orders bloom from a two-page subcontract SOW that priced clean and executed ugly.

The lesson wasn’t in any book. The majority of the pain is up front. By the time a risk shows up in execution, your options are self-perform, re-procure, expedite, or crash the schedule, and every one of those loses. The winning moves all happen before award: scope that leaves nowhere for exceptions to hide, schedules your pricing can actually stand on, subcontracts with teeth, amendments read for what they mean, not just what changed.

That’s what PCAG packages: 20+ years of pearls you only earn by bleeding for them, wired into automation that does in days what bid teams burn weeks on. You won’t catch every risk. Nobody does. But you’ll know which ones are standing in the road before you take one step into the project. That’s the difference between managing risk and meeting it.

The exception letter is a future invoice.

Vague sub scopes price low and claim later. Our SOWs are carved from the schedule itself. Every task owned, every deliverable measurable, nowhere for assumptions to hide.

Amendment 3 just changed your bid. Did you notice?

Anyone can show a redline. We tell you the risk or the gift inside the change, and the RFI question to ask while it’s still free.

Your sub’s slip is your liquidated damages.

Privity means the government looks at you. Prevention, early-warning clocks, and remedies with teeth, so NMP flows downhill instead of stopping at your desk.

Bring me one proposal. When you see your requirements become a priced, scheduled, defensible bid in days, you’ll bring me all of them.

Request Your Analysis →
Johnny J. Barnachia, PMP, CFCM
20+
Years at the Table
§ VI — The Principal

Johnny J. Barnachia

PMP in 2008. LSSBB in 2009. CFCM in 2010. None of those are recent. What that means practically: the knowledge behind each credential has been stress-tested on real contracts across federal, defense, commercial, and private-sector work for well over a decade. At this point the patterns are automatic. The red flags surface fast, not after a research session.

Based in Tampa, FL. PCAG exists because small businesses deserve the same contract depth Tier-1 primes take for granted. An NDA executes before any file is opened. A 30-minute call follows every delivery.

PMP ’08 LSSBB ’09 CFCM ’10 FAR / DFARS CMMC-Aware DCAA Compliant DAU Certified Tier-2 & Tier-3 Primes

Tampa, Florida — HQ

§ VII — Initiate

Secure your firm's position
in the supply chain.

Hand us a document. Most engagements delivered within 5 business days. NDA executed before the file is opened.

Do not include CUI, classified, ITAR/EAR-controlled, or export-controlled technical data in this form. This channel is for general business inquiries only – secure exchange is established after engagement.

Or write directly – Info@PCAGConsulting.com · 813-331-5257

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